Maintenance Management Unit (MMU)

Indian Red Cross Society, Odisha State Branch

Maintenance Management Unit (MMU)

Background of Odisha Disaster Mitigation Programme (ODMP)

  • 59 Multipurpose Cyclone Shelters have been constructed in two phases, i.e.
    • ODMP Phase I (1995-2002) – 23 Multipurpose Cyclone Shelters
    • ODMP Phase II (2003-2008/ 11) – 36 Multipurpose Cyclone Shelters

with the support of the Federal Republic of Germany through the German Development Bank (KfW), German Red Cross (GRC), Govt. of India and Govt. of Odisha.

Area of operation – Most vulnerable coastal districts of Odisha i.e Balasore, Bhadrak, Kendrapara, Jagatsinghpur, Puri & Ganjam.

Concept for establishing MCF Statute

  • For major maintenance and repair of ODMP Multipurpose Cyclone Shelters, IRCS – OSB has set up a ‘Maintenance Corpus Fund’ (MCF) with majority of contributions from Kreditanstalt für Wiederaufbau (KfW) and Government of Odisha (GoO).
  • KfW on behalf of Indian Red Cross Society – Odisha State Branch has retained M/s Deloitte Touché Tohmatsu India Private Limited (DTTIPL) to formulate the statutes governing the Maintenance Corpus Fund (MCF) which covering MCF Governance Mechanism, Establishment Guidelines and Operations Mechanism.

MCF Governance Mechanism

A two tier MCF governance structure is operational comprising of:

  • Maintenance Governance Board (MGB), responsible for overall administration and monitoring of the MCF.
  • Maintenance Management Unit (MMU), responsible for actual implementation of all activities related to shelter maintenance and social mobilization.
  • In addition, a Tender Committee and an Quality Assurance Committee is constituted to ensure independence of tendering process and effectiveness of the maintenance work.

1Members of the MGB

S. NO. NAME & DESIGNATION POSITION
Maintenance Governance Board (Ex-officio Member)
1 Honorary Secretary, IRCS – OSB Chairman
2 Project Coordinator – Convener (Also the head of MMU) Member Secretary
3 District Magistrate or Collector – (1 from each District, Total – 6 Members) Member
Government representatives (not below the rank of Joint Secretary):
4 Revenue and Disaster Management Department, Government of Odisha – (1) Member
5 Special Relief Commissioner or Managing Director of OSDMA – (1) Member
6 Panchayati Raj Department, Government of Odisha – (1) Member
7 Odisha Public Works Department, Government of Odisha – (1) Member
Co-opted Members (Technical Experts)
8 Representative from the Audit Firm / Experts in Finance & Accounts, such as member of ICAI, ICWAI, etc. – (1) Member
9 Experts from Technical Institutes from NIT Rourkela; University college of engineering, Burla; Institute of Engineers – (2 Experts) Member(s)

Maintenance Governance Board (MGB)-Key Roles

Key roles and Responsibilities:

  • Provide leadership and overall governance of MCF including approval of budget for shelter maintenance and social mobilization.
  • Ensure effective and timely maintenance of 59 Multipurpose Cyclone shelters.
  • Review and monitor the activities performed as a part of MCF functioning.
  • Co-ordinate and agreements with various stakeholders in pursuit of the objectives of MGB.
  • Inclusion / exclusion of members to/ from the Governance structure (except the observer).
  • Ensure proper accounting and auditing of MCF records.

Members of the MMU

S. NO. NAME & DESIGNATION POSITION
Maintenance Management Unit (MMU)-Full Time IRCS, OSB Officials
1 Project Coordinator Project Manager
2 Project Officer (Social Mobilization Officer) Member Secretary
3 Project Officer (Social Mobilization Officer) Member
4 Construction Officer (Civil Engineer) Member
5 IRCS, OSB Accountant Member
Maintenance Management Unit (MMU)-Community Representatives
6 Secretary or President of SDMC Federation or any other person selected by the concerned shelter communities (10) Member

 

Key  Roles and Responsibilities of MMU:

  • Supporting MGB in effective execution of the functions assigned to the MGB under this statutes.
  • Planning and preparing the annual budgets and operating plans for utilisation of MCF.
  • Ensure appropriate monitoring, evaluation and assessment of activities carried out of MCF.
  • Ensure synergy/ convergence across all units of MCF Governance Structure.
  • Ensure proper accounting, auditing, reporting and statutory compliance.
  • Perform risk assessment and review the adequacy of internal control, internal audit.

 

Planned activities for the year 2016-17

  • Major repair work of 59 shelters.
  • Two phased capacity building training on CBDRM, Search & Rescue and First aid.
  • Mock Drill and Tsunami Mock drill with support from OSDMA.
  • Participation in Disaster Preparedness day.