Maintenance Management Unit

ODMP – A development programme of the Federal Republic of Germany through KfW, Govt. of India, Govt. of Odisha and German Red Cross. Implemented by Indian Red Cross Society, Odisha State Branch.

Objectives: 

  • To provide safe multipurpose cyclone shelters for the most vulnerable.
  • To strengthen the capacity of the community & institutionalize Community Based Disaster Risk Management (CBDRM) plan

No. of Shelters constructed by IRCS-OSB

  • Multipurpose Cyclone shelter – 65
  • School-cum-Cyclone Shelter – 10
  • Multipurpose Cyclone shelter – 65
  • School-cum-Cyclone Shelter – 10
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Multipurpose Cyclone Shelter with ODMP support

 

District Block No of Shelters
Balasore Bhogarai 04
Baliapal 05
Bahanaga 03
Bhadrak Basudevpur 11
Chandbali 09
Kendrapara Mahakalpada 09
Rajnagar 10
Jagatsinghpur Erasama 02
Balikuda 01
Puri Astarang 02
Kakatpur 01
Ganjam Chikiti 01
Ganjam 01

 

Multipurpose Cyclone Shelter with Spanish Red Cross support

District Block No of Shelters
Puri Krushnaprasad 04
Brahmagiri 02

 

School-cum-Cyclone Shelter with IFRC support

District Block No of Shelters
Jagatsinghpur Erasama 05
Puri Kakatpur 02
Kendrapara Mahakalpada 03

 

Background of Odisha Disaster Mitigation Programme (ODMP)

  • 59 Multipurpose Cyclone Shelters have been constructed in two phases, i.e.
    • ODMP Phase I (1995-2002) – 23 Multipurpose Cyclone Shelters
    • ODMP Phase II (2003-2008/ 11) – 36 Multipurpose Cyclone Shelters

With the support of the Federal Republic of Germany through the German Development Bank (KfW), German Red Cross (GRC), Govt. of India and Govt. of Odisha.

Area of operation – Most vulnerable coastal districts of Odisha i.eBalasore, Bhadrak, Kendrapara, Jagatsinghpur, Puri&Ganjam.

Concept for establishing MCF Statute

  • For major maintenance and repair of ODMP Multipurpose Cyclone Shelters, IRCS – OSB has set up a ‘Maintenance Corpus Fund’ (MCF) with majority of contributions from KreditanstaltfürWiederaufbau (KfW) and Government of Odisha (GoO).
  • KfW on behalf of Indian Red Cross Society – Odisha State Branch has retained M/s Deloitte Touché Tohmatsu India Private Limited (DTTIPL) to formulate the statutes governing the Maintenance Corpus Fund (MCF) which covering MCF Governance Mechanism, Establishment Guidelines and Operations Mechanism.

MCF Governance Mechanism

A two tier MCF governance structure is operational comprising of:

  • Maintenance Governance Board (MGB), responsible for overall administration and monitoring of the MCF.
  • Maintenance Management Unit (MMU), responsible for actual implementation of all activities related to shelter maintenance and social mobilization.
  • In addition, a Tender Committee and an Quality Assurance Committee is constituted to ensure independence of tendering process and effectiveness of the maintenance work.

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Members of the MGB

S. NO. NAME & DESIGNATION POSITION
Maintenance Governance Board (Ex-officio Member)
1 Honorary Secretary, IRCS – OSB Chairman
2 Project Coordinator – Convener (Also the head of MMU) Member Secretary
3 District Magistrate or Collector – (1 from each District, Total – 6 Members) Member
Government representatives (not below the rank of Joint Secretary):
4 Revenue and Disaster Management Department, Government of Odisha – (1) Member
5 Special Relief Commissioner or Managing Director of OSDMA – (1) Member
6 Panchayati Raj Department, Government of Odisha – (1) Member
7 Odisha Public Works Department, Government of Odisha – (1) Member
Co-opted Members (Technical Experts)
8 Representative from the Audit Firm / Experts in Finance & Accounts, such as member of ICAI, ICWAI, etc. – (1) Member
9 Experts from Technical Institutes from NIT Rourkela; University college of engineering, Burla; Institute of Engineers – (2 Experts) Member(s)

Maintenance Governance Board (MGB)-Key Roles

Key roles and Responsibilities:

  • Provide leadership and overall governance of MCF including approval of budget for shelter maintenance and social mobilization.
  • Ensure effective and timely maintenance of 59 Multipurpose Cyclone shelters.
  • Review and monitor the activities performed as a part of MCF functioning.
  • Co-ordinate and agreements with various stakeholders in pursuit of the objectives of MGB.
  • Inclusion / exclusion of members to/ from the Governance structure (except the observer).
  • Ensure proper accounting and auditing of MCF records.

Key Roles and Responsibilities of MMU:

  • Supporting MGB in effective execution of the functions assigned to the MGB under this statutes.
  • Planning and preparing the annual budgets and operating plans for utilisation of MCF.
  • Ensure appropriate monitoring, evaluation and assessment of activities carried out of MCF.
  • Ensure synergy/ convergence across all units of MCF Governance Structure.
  • Ensure proper accounting, auditing, reporting and statutory compliance.
  • Perform risk assessment and review the adequacy of internal control, internal audit.